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Newsletter
May 2003

Presentation at the Open Systems Users Group on April 17 on some New Features in OSAS 6.5

There are many new and useful features in the new release of Open Systems Accounting Software, OSAS, Version 6.5

Here are but a few, as they were introduced at the OSAS Users Group meeting in April:

1. User-Defined Fields.  This allows you easily and without the aid of a programmer to define extra fields in the Customer, Vendor,
   Employee, and other master files. 
   The new, additional fields are then useable throughout the system.
   

To allow you to be more proactive in keeping your purchasing needs in tune with your sales
demands you can create purchase requisitions while entering a transactions in Sales Order. If you are concerned when entering a transaction that your inventory level for an item will be
depleted causing backorders, or will be less than the quantity needed for current sales demands, a purchase requisition online can better ensure that your future inventory needs will be met for future sales.

To execute this functionality you need the
following:
1. You must have the option to "Interface to
Inventory" set to Yes for Sales Order.
2. You must have the option to "Interface to
Inventory" set to Yes for Purchase Order.
3. You must have the option to "Interface to
Purchase Order" set to Yes  for Inventory.   

4. OPTIONALLY: The inventory item to be
requisitioned should already have at least one
vendor information record associated with it to help automated the generate orders process.   
Now when you are entering line item information for a transaction through the Sales Order module press SHIFT-F3 when on the "Ordered" field and the "Enter Purchase Requisition" screen will appear.
Enter the quantity of that item you wish to create the requisition for, and optionally, your name and a
reference ID and use the verify command (PGDN) to exit the screen.   

Continue entering the rest of your orders as normal, you can repeat the process for other items to be requisitioned throughout the order entry process. 

You may now finish the process and create a purchase order for the item by executing the "Generate Orders" function from the Daily Work menu in
Purchase Order.