System Manager

· Go to System Manager – Company Set Up – Period Conversion. Enter the Year 2009 and click the AutoFill button. Enter the first day of your year and it will fill in each period’s dates. We also recommend that you close all applications for periods 11 and 12.

General Ledger

· Print the Chart Of Accounts answering YES to Print Clear/Consolidate. Check that all income statement accounts have an account type between 500-899, all Balance sheet accounts have an account type
between 005-499 AND verify that the step and Clear To account information is included for each GL account that will be cleared (These would be Revenue and Expense accounts)

· BACK UP data files.

· Go to Periodic Processing, Year End Maintenance, Select the New Year tab and create the year 2009.

· In Periodic Processing switch to 2009. 

· Remember to Update Current Year each time you post back into the GL Year 2008 so your 2009 year beginning balances will reflect these changes. Until the Periods are closed in 2008 you can continue working in both years. When making Journal Entries make sure the Lower right hand corner reflects the correct Year for entry.

Payroll

· Include Auto Fringe Amounts with your last Payroll of the year, so that all taxes will be withheld. Also
include any GTLI or DCB. 

· BACK UP data files when payroll is complete. 

· Open Traverse Server Manager and expand
Traverse and your company ID.

• Expand applications and right click on PA and select Add Year. On the general tab enter 2009 for the year. On the Copy Data tab select the “CompanyId” & · 2008 in the Data from field and click OK. Next, change the Payroll year to 2009 in Periodic Processing
  
  
  
• Consolidate
  sick and vacations balances using the Roll Up Leave Balance Information on the Periodic Processing Menu. If using the Vacation and Sick accruals this function will sync your
  employee’s master file with the vacation and sick history file and correct any discrepancies.  

· Delete any outdated recurring entries. 

· Install the Payroll Tax Routine for 2009 in Server Manager. Install according to directions that are included with the update. We would be happy to assist remotely with this process. We do request that you notify us in advance of when you are
expecting to perform this process so we can plan appropriately.

Accounts Receivable/
Sales Order

· Enter and post all transactions and cash receipts for the month

· Write off any Bad Debt or other
year-end adjustments.

· Calculate Finance Charges 

· Print Statements 

· Print and Clear Sales tax Report

· BACK UP your data files 

· Run any Period end reports that you normally do. 

· Print an Open Invoice Report or Aged Trial Balance so you will have one as it looked on 12/31/08. You can add sales and adjustments to post to the last year (date driven) and re-running your report using proper dates. 

· Select Period End Maintenance in the Periodic Processing menu. Purge the Paid
invoices file with dates before 01/01/09. 

· Purge any detail or summary histories that you want to now OR you can wait until another time when you are not so busy with year end

Accounts Payable/
Purchase Order

• Enter and Post all transactions and payments for the month.
• Run period end reports that you normally do.
• BACK UP your data files
• Run an Open Invoice Report and/or an Aged Trial Balance Report to have one printed at the exact year-end. (You can run this report later to include the rest of
  the purchases that were entered after the year end and posted to the last year.)
• Select Periodic Processing, Periodic Maintenance. Purge files to remove all paid
  invoices in the open invoice file dated before 01/01/09. 
• 1099’s can be run by selecting the year you want to run them for, when you are in the 1099 menu selection.
  
  
  Inventory